Moving your entire company from one location to another can be both overwhelming and a struggle, especially when the burden of responsibility falls on employees with little experience in office relocation. With poor planning, things are bound to go wrong, and could cost your business thousands of dollars. Here are a few tips for making your next office move an easy, painless experience.
Timing is Everything
The first thing you should always do when preparing for an office is move is to set up a schedule. Once you have your move out date on lockdown, make a list of all the things you need to do before the trucks arrive. Get your staff involved in the process early and determine who needs to do what. A move committee can help your team stay organized and make the transition simple for everyone.
Know Your Movers
Finding and contracting good movers will take time and should be one of your primary objectives. It’s a good idea to investigate your movers and determine all the services they will provide. Professional packing services, for example, can save your employees a lot of time and difficulty during the move-out process. You will want to communicate openly with your mover to prevent any misunderstandings and so that they can properly accommodate your office’s needs.
Prepare Your Furniture
It should go without saying that you will need to empty drawers and clean out desks. This may be one of the most dreaded parts of moving, but you should look at it as an opportunity to start fresh. Your will also need to disassemble certain pieces of office furniture, and it’s a good idea to organize any loose screws, bolts, or other important components so that you don’t lose them during the transition. Labeling is another good strategy for making sure things don’t get lost in the mayhem.
Create a New Office Plan and Layout
No matter what, moving is stressful. You can make moving to a new space easier by planning your new layout in advance. Get familiar with the space ahead of time and know where each piece of furniture will be placed. An office move is also a good opportunity to get rid of stuff your office no longer needs and upgrade to more modern equipment. Keep your employees informed during every step of the process.
Office Furniture and Planning from Edwards & Hill
Need help choosing the right office furniture for your business? Edwards & Hill can help you plan and install. Edwards and Hill is a leading office furniture supply and installation firm, able to install one cubicle with its applicable furnishings and computer hardware, yet equally adept at installing hundreds of cubicles, performing office relocation and reconfiguration services, including workstations, multiple offices, chairs, filing cabinets, and more. If you’re interested in talking to a professional about any of our services contact us at 301-317-4250.